Data Clerk - Middle School

POSITION TITLE: Data Clerk - Middle School

EXEMPTION STATUS: Non-Exempt

REPORTS TO: Campus Administrator Assigned

TERMS OF EMPLOYMENT: 11 months

Primary Purpose:

Enter and maintain student records in the computer system, including student demographics, student and teacher schedules, grades, transcripts and PEIMS information.

Qualifications:

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient keyboarding, file maintenance and 10-key skills

Effective organizational, communication (verbal and written), and interpersonal skills

Basic math skills

Ability to meet established deadlines

Experience:

Three years of data entry experience

Major Responsibilities and Duties:

Records and Reports

• Enter data on student enrollment and withdrawals in accordance with district policy and in compliance with PEIMS reporting standards.
• Input and maintain data for student PEIMS accountability.
• Enter student demographic information for new students and update and maintain information for current students.
• Enter student schedules and maintain schedule files daily.
• Maintain master schedule and update enrollment and schedules, as assigned
• Maintain and update grade files and report cards for all students on a six-week basis
• Issue proof of enrollment forms to students, as needed.
• Distribute report cards to students and grade reports to principal.
• Assist in compiling information for preparing various reports.

Clerical Support

• Assist with leaver accounting.
• Receive incoming calls and faxes, take reliable messages, and route appropriately.
• Perform clerical duties, as assigned.

Professional Growth and Development

• Maintain familiarity with the district’s curriculum to better serve the needs of students.
• Participate in professional learning, staff meetings, and special events as assigned.

Communication

• Articulate the district’s mission and goals to the community and solicit community support.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer, printer, peripherals, telephone
Posture: Prolonged sitting and standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching
Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
Environment: Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours
Mental Demands: Maintain emotional control under stress, work with frequent interruptions