Library Paraprofessional – Special Collections

The Special Collections Paraprofessional is an integral team member in the Special Collections and Archives, responsible for project and record management, processing, digitization, reference, and cataloging. This position reports to the Librarian - Head of Special Collections and Archives. Additional information about the Library and Special collections can be found online at https://library.utahtech.edu/. 

Oral History Project Management: 

• Lead the successful completion of oral histories, including transcribing, reviewing, indexing, cataloging, and providing online access, using digital collection software (OHMS and Omeka). 
• Maintain oral history project workflow and project management tracker. Oversee student workers and volunteers working on oral history projects. 

• Coordinate the in-house digitization of archival materials and collections, including image capture, scanning, and digital conversion of audiovisual media, following accepted preservation and access guidelines and standards. 
• Update and document digitization instructions and workflows. Quality control check digitization work completed by other staff.
• Digitize magnetic tape audio including cassette and reel to reel. 
• Prepare digitized files for digital collections. Post process clean up, combine audio files as needed, and export to compressed files for online distribution. 

• Create descriptive and technical metadata for digitized collections using spreadsheets for ingestion into OHMS and Omeka, using Dublin Core and XML. 
• Create finding aids in Archives Space.
• Create baby-bibliographic records for Special Collections acquisitions. 
• Work with the Head of Special Collections and Archives, to develop long-range planning efforts, including ensuring racially and culturally sensitive language in new archival description, establishing policies and workflows for description, and proposing solutions to achieve accurate and consistent metadata.

• Accession archives acquisitions according to established procedures, including procuring deeds of gift, creating accession records, and ensuring all accessioned materials receive appropriate housing and tracked locations. 
• Processes archival collections in all formats following department standards, including arranging, rehousing, and describing materials consistently using DACS-compliant description, archival theory, and local documentation.
• Conduct annual inventory of Special Collections holdings and maintain a clean storage space for long-term access and preservation.

• Provide reference services to researchers in Special Collections and Archives, over the telephone, and through email and chat. 
• Make reference reproductions for researchers. 
• Advise researchers on and supervise proper handling of SC&A materials. 

• Participate in the ongoing assessment and updating of Special Collections and Archives procedures, forms, and workflows in collaboration with other SC&A faculty/staff.
• Assist with data collection for and revision of annual report. 
• Train and/or supervise SC&A student employees and volunteers.
• Perform special projects and other duties as assigned.
• Perform other duties as assigned.

• Bachelor’s degree in a related field required. An equivalent combination of post-secondary education and library experience will also be considered.
• Strong computer skills and the ability to learn new programs quickly.
• Ability to work independently and as a team member.
• Strong organizational skills, as well as effective interpersonal, collegial and communication / presentation skills (both oral and written).
• Ability to adapt to a changing environment, handle multiple priorities, and accept new challenges in order to realize departmental and library goals.
• Experience with a digital repository, digitization processes, and standards preferred.
• Knowledge of archival description and arrangement preferred.
• Familiarity with Dublin Core, MARC, LCSH, and XML preferred.
• Supervisory experience preferred.

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time non-exempt staff (overtime-eligible) position. Annual salary of $41,000-$44,000 depending on qualifications and experience. Desired start date of September/October 2025. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins August 25, 2025. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University’s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity employer; the President and employees of the University are fully committed to equal opportunity within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.
 
 
 The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University’s non-discrimination policies:

• Director of Equal Opportunity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@utahtech.edu, HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Brenda Medrano - titleix@utahtech.edu, BROWN 102, 435-879-4769.

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.