Job Title: Secretary - Elementary School
Wage/Hour Status: Nonexempt/At-Will
Reports To: Principal
Pay Grade/Days: 203/226
Dept./School: Assigned Campus
Date Revised: January 2012
Primary Purpose:
Ensure efficient operation of campus administrative office and provide clerical services for school’s administrative staff.
Qualifications: Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience:
One to two years secretarial experience, preferably in public education environment
Major Responsibilities and Duties: - Prepare and make cash deposits for activity account(s). May be responsible for the maintenance of activity checkbook(s) and the balancing of banking account(s).
2. Assist campus administrator with campus budget preparations. May be responsible for data entry into system to manage campus budgets. Prepare transfers as needed and directed.
3. Prepare and process purchase orders and F16s and distribution of received supplies, as needed.
4. Monitor Substitute Employee Management System (SEMS), prepare and process leave requests and reports and submit to central office according to established deadlines.
5. Monitor and process personnel time records including leave requests for staff. Compile information and submit to central office according to established deadlines. May be responsible for pickup and delivery of payroll.
6. Assist campus administration with registration management. May be responsible for enrolling and withdrawing students throughout the school year.
7. Prepare written correspondence for distribution to parents, forms, teacher schedules, or reports, including worker's compensation, using personal computer or typewriter.
8. Assist with the maintenance of school calendar, coordination of meetings, and campus activities.
9. Maintain physical and computerized files including mailing lists, student records and files, volunteer and visitor logs, and office communication.
10. Prepare and submit maintenance work orders for campus as needed.
11. Receive incoming calls, take reliable messages, and route to appropriate staff.
12. Assist students, teachers, and parents as needed.
13. Sort, distribute, or deliver mail and other documents.
14. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
15. Maintain confidentiality.
16. Perform other duties as assigned.
Equipment used:
Macintosh and Dell computers, updated software, typewriter, calculator, printer, copier, shredder, and fax machine.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress, hectic pace, and work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Working in office environment and with diverse community groups.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Non Discrimination Statement
The Waco Independent School District (District) as an equal opportunity educational provider and employer does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or genetic information in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as well as Board policy not to discriminate in such a manner.
For information or complaints regarding compliance with the nondiscrimination requirements of Title IX, contact Waco ISD Executive Director of Human Resources at 254-755-9473 and/or Waco ISD Director of Athletics, at 254-745-2250. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact Waco ISD Executive Director of Human Resources at 254-755-9473. For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 or the Rehabilitation Act of 1973, as amended, contact Waco ISD Section 504 Coordinator at 254-755-9473 o